COMMUNITY CAUCUS (last revision July 2016)
The goals and objectives of the Clarendon Hills Community Caucus are to ensure honest and efficient management of Clarendon Hills village affairs by providing a means for non-partisan selection of village office candidates whose honesty and integrity are known and whose ability to manage village affairs has been demonstrated by success in other activities.
The Clarendon Hills Community Caucus stands for the following principles:
Wherefore, these objectives, principles and by-laws have been adopted.
The Community Caucus shall:
TERMS OF OFFICE
The Caucus may nominate candidates for limited consecutive service in the various elective village offices as follows:
President of the Village
Trustees of the Village Commissioners of the Park District Trustees of the Public Library Village Clerk
District 181 School Board
2 complete terms (4 years each)
2 complete terms (4 years each)
2 complete terms (4 years each)
2 complete terms (4 years each) Unlimited number of 4-year terms 2 complete terms (4 years each)
1.1 PRIVILEGES OF MEMBERS
Caucus members have the following privileges:
A. Initiate any action appropriate to the function of the Caucus; B. Serveonanynominatingorothercommittee.
D. Vote on any issue before any Caucus meeting.
1.2 CAUCUS MEETINGS
The officers of the Community Caucus shall consist of a Chair, Vice-Chair, Secretary and Treasurer.
The Caucus officers shall be elected at the Town Meeting and shall office for a two-year term. The term shall commence on the first day following the primary election. The Chair and the Vice-Chair shall not hold the same office for more than one consecutive two-year term. The Chair, upon expiration of his or her term, may not become Vice-Chair; although the Vice-Chair may move up to Chair. Both the Secretary and Treasurer may be reelected for an indefinite number of terms.
2.3 DUTIES OF THE CHAIR
The Chair shall preside at the kick-off meeting, the nominating meeting and the annual Caucus Town Meeting and all recessed meetings thereafter. The Chair shall have the power to call special meetings at any time deemed necessary. The Chair shall not vote at Caucus meetings except in the case of a tie.
2.4 DUTIES OF THE VICE-CHAIR
The Vice-Chair shall assist the Chair in the performance of his duties and shall act as Chair in the event of the Chair’s absence. The Vice-Chair shall retain the official attendance of all Caucus meetings and retain the reports of all committees.
2.5 DUTIES OF THE SECRETARY
The Secretary shall record the proceedings of all regular Caucus meetings and conduct, under the supervision of the Chair, all correspondence and other communications.
2.6 DUTIES OF THE TREASURER
The Treasurer shall collect and receive all funds paid or contributed to the Caucus and disburse funds upon appropriate order. The Treasurer shall report at the first regular Caucus meeting each year, in writing, all receipts and disbursements.
2.7 VACANCIES IN OFFICES
In the event of a vacancy in the office of Chair by reason of death, resignation, refusal of permanent inability to act for any reason, including change of residence to outside the village, the Vice-Chair shall assume the duties of the office and shall act as Chair for the remainder of the unexpired term. In the event of a vacancy in the office of Vice-Chair, Secretary or Treasurer, the Caucus shall hold a special meeting to elect a replacement for the unexpired term.
ARTICLE III – NOMINATION OF CANDIDATES 3.1 ELECTION OF NOMINATING COMMITTEES
At the kick-off meeting, the members in attendance shall establish the following nominating committees:
Each committee shall consist of at least three, and not more than twelve members. The Chair may combine any two or more of the nominating committees referenced above, excluding the Village Trustee nominating committee; however, the number of committee members on any one committee shall not exceed twelve.
A nominating committee shall not nominate, nor shall the Caucus nominate or recommend, any Caucus officers or nominating committee members for Village or District 181 office.
No one shall be elected or appointed to any nominating committee if they or their spouse, or a member of their immediate family, is an elected or appointed official or full-time paid employee of the Village, the Park District, Public Library, School District 181 or any other office as may be created by law for the Village.
Each registered voter present, or who submits their intent to participate in advance of the meeting, shall be eligible to participate in a nominating committee.
Selection shall take place by means of a random drawing from among eligible names by the Caucus Chair. The names of all eligible residents shall be randomly drawn in serial fashion. The first names drawn, up to the maximum noted above, shall be those duly selected to the nominating committee.
3.1.2 Selection of Nominating Committee Members
Nominating committees shall be seated at the second regular meeting of the caucus. The selection procedure shall be directed by the Caucus Chair in the following manner:
At the conclusion of this selection process, there may be certain Members who have not been assigned to a Nominating Committee. Such “Unassigned Members” will be held as alternate Nominating Committee Members, for the possibility that certain Members assigned to the Nominating Committees may subsequently resign or be unable to continue serving. If this occurs, Unassigned Members shall serve as a pool of alternate Nominating Committee members to be selected to fill such vacancies. Following the selection of Nominating Committee members, the names of all Unassigned Members shall be consolidated into the container, and all such names drawn from the container in random order. The first name selected shall be recorded as the “First Unassigned Member to serve as a Nominating Committee alternate;” the second name as the “Second Unassigned Delegate to serve as a Nominating Committee alternate;” and so on. The Caucus Officers shall use the list of Unassigned Nominating Committee Members to fill vacancies on Nominating Committees.
The members of each nominating committee shall select one of their members to be chair of that nominating committee. This selection shall occur within 7 days of the committee’s being seated. If no selection is presented, the Caucus chair shall appoint a committee chair.
3.2 PRESENTATION OF NOMINEES
At the nomination meeting, the chair of each nominating committee shall present the names of the nominees for the various offices. The names so reported shall be those selected by the majority of members on each respective nominating committee.
3.2.1 Floor Nominations
In addition to the nominations reported by the Nominating Committees, any Member may nominate an individual for any public office or Village Caucus office from the floor of the Village Caucus meeting so long as the following conditions are satisfied:
1. The person so nominated must have previously indicated his or her interest to the Nominating Committee and submitted his or her resume and completed application to, and been interviewed by, the respective Nominating Committee;
The Delegate making a floor nomination will be given three minutes to speak about his or her nominee at the Caucus meeting at which Members vote to endorse candidates. Voting will then proceed as set forth in section 4.3.
3.3 VOTING AT THE TOWN MEETING
Each member is entitled to cast one ballot for each elective office each time a vote is taken.
ARTICLE IV – ANNUAL TOWN MEETING 4.1 ANNUAL TOWN MEETING
4.2 NOTICE OF ANNUAL TOWN MEETING
Notice of the annual Caucus Town Meeting shall be submitted to local newspapers for publication as well as posted on social media and our website. Written notice of the meeting shall be e-mailed to all members of the Caucus who attended the preceding annual meeting (and provided their email address) and other persons designated by the Caucus officers. The notice shall state the meeting time and place and shall list the candidates selected to serve as nominees for the open Village and School District 181 offices.
4.3 TOWN MEETING ORDER OF BUSINESS
A. Collection at the door of signatures for the attendance roster; B. CalltoorderbytheChair;
5.1 ROBERT’S RULES OF ORDER
Except as otherwise provided in these by-laws, Robert’s Rules of Order, Revised, shall govern all regular Caucus meetings.
5.2 AMENDMENTS TO BY-LAWS
5.3 CAUCUS REPRESENTATION AT THE JOINT CLARENDON HILLSHINSDALE CAUCUS MEETING
The Caucus voting delegation to the joint School District 181 Clarendon Hills-Hinsdale Caucus meeting shall be proportionally equal in number to the Hinsdale Village Caucus voting delegation so as to ensure equal proportional representation at the caucus meeting. The number participating shall be determined as follows:
Upon certification to the Caucus by the Hinsdale Village Caucus of the number of delegates seated by that Caucus, the Chair shall determine the ratio of the certified number of Hinsdale village delegates to the total Hinsdale population of School District 181. This
ratio shall then be multiplied by the total number of Clarendon Hills residents residing within School District 181. This number, rounded off to the nearest whole number, shall represent the maximum number of Clarendon Hills Caucus voting representatives seated at the joint meeting. This maximum number shall be certified by the Chair to the Hinsdale Community Caucus at least thirty days prior to the joint meeting.
Prior to the joint meeting, the Chair may designate the individuals to serve as the voting Caucus representatives and the individuals who may serve as alternates. All such representatives shall reside within District 181 and the Village and shall be eligible for membership in the Caucus.
5.4 ORDER OF BUSINESS AT JOINT CLARENDON HILLS-HINSDALE CAUCUS MEETING
The order of business and quorum requirements of the joint Clarendon Hills-Hinsdale Caucus meeting shall be determined by the Village of Clarendon Hills Caucus officers and the Village of Hinsdale Caucus executive committee.
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